GENERAL TERMS AND CONDITIONS FOR EVENTS
SCOPE OF APPLICATION
1.1 These terms and conditions of business apply to contracts for the rental of conference, banquet and event rooms of Luxury Events GmbH for the implementation of events such as banquets, seminars, conferences, exhibitions and presentations etc., as well as for all further services and deliveries of Luxury Events GmbH provided for the Client in this context.
1.2 The sub-letting or re-letting of the rooms or areas provided shall require the prior consent of Luxury Events GmbH in text form.
1.3 The customer's general terms and conditions shall only apply if this has been expressly agreed in advance.
2 SERVICES, PRICES, PAYMENT, SET-OFF
2.1 Luxury Events GmbH is obliged to provide the services ordered by the customer and promised to Luxury Events GmbH.
2.2 The Client is obliged to pay the agreed or applicable prices of Luxury Events GmbH for these and other services used. This also applies to services commissioned by the customer directly or via Luxury Events GmbH, which are provided by third parties and which are paid for by Luxury Events GmbH.
2.3 Any Gema fees incurred for events with musical performances of any kind (live music or DJ) shall be borne by the Tenant. The tenant must register his musical performances accordingly and independently with Gema and pay the applicable fee.
2.4 The catering of booked musicians, artists or further service providers is to be clarified by the tenant and to be borne accordingly.
2.5 Prices are in EURO, they include the statutory value added tax and are neither commissionable nor commissionable unless expressly agreed.
2.6 An advance payment of 80% gross of the order sum shall be due no later than 21 days before the start of the event. After invoicing, the remaining amount of 20% gross is due before the start of the event.
2.7 In the event that the agreed payment deadline is exceeded, Luxury Events GmbH shall be entitled to charge interest on arrears in the amount of 5 percentage points above the applicable Bundesbank discount rate, based on the final invoice amount.
3 WITHDRAWAL OF THE CUSTOMER (CANCELLATION)
3.1 Withdrawal by the Client from the contract concluded with Luxury Events GmbH is only possible if a right of withdrawal has been expressly agreed in the contract or if there is a statutory right of withdrawal. The agreement of a right of withdrawal as well as any consent to a cancellation of the contract shall be made in text form in each case.
3.2 Cancellation conditions: Cancellation of the event is no longer possible free of charge after reservation. In the event of cancellation, the following costs shall be charged to the customer.
- booking date up to 24 weeks before the event 25% of the expected turnover,
- 23 weeks to 16 weeks before the event 50% of the expected turnover,
-15 weeks to 8 weeks before the event 75% of the expected turnover,
- 7 weeks to 2 weeks before the event 80 % of the expected turnover,
- from 13 days before the event 100 % of the expected turnover.
5 CHANGES IN THE NUMBER OF PARTICIPANTS AND THE TIME OF THE EVENT
5.1 The number of participants for a banquet event must be communicated to the house by the client/organiser no later than 60 calendar days before the reservation date (basis of calculation). In the event of an upward deviation, the actual number of participants shall be charged. Exceedings downwards and upwards must be coordinated with the house. If the agreed start or end times of the event are postponed without the prior written consent of Luxury Events GmbH, they may charge additional costs for the readiness to perform (service personnel, etc.).
5.2 For events that extend beyond midnight, € 20 per hour or part thereof shall be charged for each employee working. Exceptions are the bookings of flat rates. In this case, separate agreements will be made (e.g.: night surcharge, set-up helpers, etc.).
6 BRINGING FOOD AND BEVERAGES
6.1 Bringing food and drinks for consumption on site is permitted by arrangement.
6.2 The customer has to take care of the buffet leftovers.
7 TECHNICAL EQUIPMENT AND CONNECTIONS
7.1 Insofar as Luxury Events GmbH procures technical and other equipment from third parties for the Client at the Client's instigation, it shall act in the name of, on the authority of and for the account of the Client. The client is liable for the careful treatment and the proper return. He shall indemnify Luxury Events GmbH from all claims of third parties arising from the provision of these facilities.
7.2 The use of the Client's own electrical equipment using Luxury Events GmbH's electricity network requires the Client's consent. Faults or damage to the technical equipment of Luxury Events GmbH arising from the use of this equipment shall be borne by the customer, insofar as Luxury Events GmbH is not responsible for this. Luxury Events GmbH may record and charge the electricity costs arising from the use as a lump sum.
8 LOSS, DAMAGE AND CONDITION OF ITEMS BROUGHT INTO THE COUNTRY
8.1 The attachment of decorative material or other objects is not permitted without the consent of the House.
8.2 Decorative material brought along must comply with the fire protection requirements. Luxury Events GmbH is entitled to demand official proof of this. If such proof is not provided, Luxury Events GmbH shall be entitled to remove any material already brought in at the expense of the Client. Due to possible damage, the installation and attachment of objects must be agreed with Luxury Events GmbH in advance.
8.3 Any exhibition or other items brought along must be removed promptly after the end of the event. If the Client fails to do so, Luxury Events GmbH may remove and store them at the Client's expense. If the objects remain in the event room, Luxury Events GmbH may charge an appropriate compensation for use for the duration of the withholding of the room.
8.4 Exhibition or other items, including personal items, which are carried along are at the risk of the Client in the event rooms or in Luxury Events GmbH. Luxury Events GmbH accepts no liability for loss, destruction or damage, also not for financial loss, except in the case of gross negligence or intent on the part of Luxury Events GmbH. Excluded from this are damages from injury to life, body or health. In addition, all cases in which the safekeeping represents a typical contractual obligation due to the circumstances of the individual case are excluded from this exemption from liability.
9 LIABILITY OF THE CUSTOMER FOR DAMAGES
9.1 The organizer / client is liable for all damages to the building, house inventory, commercial areas, losses and soiling.
9.2 The customer shall be liable for all damage to the building, outside facilities and inventory caused by event participants or visitors, employees, other third parties from his area or himself.
9.3 Luxury Events GmbH can demand that the client provides appropriate security, for example in the form of a deposit, insurance.
10 FINAL PROVISIONS
10.1 Amendments and supplements to the contract, the acceptance of the application or these General Terms and Conditions shall be made in text form. Unilateral amendments or supplements by the customer are invalid.
10.2 German law shall apply. The application of the UN Convention on Contracts for the International Sale of Goods and the conflict of laws is excluded.
10.3 Should individual provisions of these General Terms and Conditions for Events be or become invalid or void, this shall not affect the validity of the remaining provisions. In all other respects, the statutory provisions shall apply.
10.4 Should Luxury Events Ltd. not be able to keep the contract, both contracting parties are primarily obliged to negotiate an adjustment of the contract, only if this should fail is Luxury Events Ltd. to be reimbursed for the actual proven expenses.